Effective Date: May 31, 2025  |  Last Updated: May 31, 2025

The AI Values Institute ("we," "us," or "our") operates the website www.theaivalues.org (the "Site"). This Privacy Policy explains how we collect, use, disclose, and protect information about you when you visit our Site, engage with our programmes, or otherwise interact with us.

By using the Site, you agree to the collection and use of your information as described in this policy.

1. Information We Collect

We collect the following types of information:

• Personal Information: your name, email address, job title, and organisation name when you register for events, programmes, the Academy, or the Movement, or when you contact us.
• Usage Data: IP address, browser type, pages visited, referral source, and time spent on the Site, collected automatically through analytics tools.
• Cookies and Similar Technologies: used to remember your preferences, analyse traffic, and improve the Site experience.
• Communications: any emails, enquiries, or feedback you submit to us.
• Pledge and Membership Data: information you provide when your organisation joins the AI Values Movement, including pledge commitments and contact details.
• Event Registration Data: information collected when you register for webinars, workshops, certifications, or live events.

2. How We Use Your Information

We use your information to:

• Deliver and administer our Academy programmes, Movement initiatives, Practice engagements, Podcast, and Book services.
• Respond to your enquiries and communicate with you.
• Send you newsletters, updates, and information about AI values, events, and the Institute's mission (where you have consented or we have a legitimate interest).
• Process organisational pledges and track Movement participation.
• Analyse Site usage to improve our content and user experience.
• Comply with applicable legal and regulatory obligations.
• Advance our educational and research mission.

3. Legal Basis for Processing (EEA / UK Users)

For users in the EEA or UK, we rely on the following lawful bases:

• Consent: for marketing communications and non-essential cookies.
• Legitimate Interests: to operate the Site, communicate about our mission, and engage our community.
• Contract: to fulfil registrations, programme enrolments, and pledge commitments.
• Legal Obligation: where processing is required by law.

4. Cookies

We use cookies to enhance your browsing experience and gather anonymised analytics. You can manage cookie preferences through your browser settings. Blocking cookies may limit some Site functionality.

5. Sharing Your Information

We do not sell your personal data. We may share your information with:

• Programme and Event Partners: where you register for a joint initiative or event, relevant information may be shared with the co-hosting organisation.
• Technology Service Providers: such as website hosting, email platforms, and analytics providers, who are bound by data processing agreements.
• Regulators and Authorities: where required by applicable law.
• Successors: in the event of a merger, acquisition, or restructuring of the Institute.

6. International Transfers

The AI Values Institute operates globally and your data may be processed in countries outside your own, including the United States and the United Kingdom. Where we transfer data internationally, we use appropriate safeguards such as Standard Contractual Clauses to protect your information.

7. Data Retention

We retain personal data for as long as necessary to serve you and fulfil our mission, and in accordance with legal requirements. You may request deletion of your data at any time (subject to our legal obligations). See Section 8 for how to make a request.

8. Your Rights

You may have the right to:

• Access the personal data we hold about you.
• Correct inaccurate information.
• Request erasure of your data.
• Object to or restrict processing.
• Withdraw consent at any time.
• Data portability.
• Lodge a complaint with a data protection supervisory authority.

To exercise your rights, please email us at hello@theaivalues.org.

9. Security

We take reasonable technical and organisational measures to protect your personal data. However, no method of transmission over the internet is entirely secure and we cannot guarantee absolute security.

10. Children's Privacy

Our Site and programmes are intended for adults (18+) and professionals. We do not knowingly collect data from children under 16. If you believe a child has provided us with personal data, please contact us and we will promptly delete it.

11. Third-Party Links

Our Site may link to external sites including the AIValueOS platform and partner organisations. We are not responsible for the privacy practices of those sites and encourage you to review their policies.

12. Changes to This Policy

We may update this Privacy Policy periodically. We will post the updated policy on the Site and revise the effective date. Significant changes will be communicated via email where feasible.

13. Contact

The AI Values Institute
Email: hello@theaivalues.org
Website: www.theaivalues.org